Technology is going on exploring new scopes with the aim of boosting productivity. Yes, it matters a lot. Quality work can only be possible with a team, working efficiently and with all technological resources.
No doubt, today’s world is full of productive tool to enhance the work flow. Recent years, Google Workplace has taken up a significant place in every organization for its new and useful features.
Google workspace, earlier commonly known as G-suit has launched a dozen of new features. They are aimed to provide the confidence in work done and secure a stable growth in overall productivity rate.
Maximizing its application has always been looked for. Google workspace provider in India can help you in proper usage. Providing training to your team about google workspace would help them too.
Read this blog to know about some tips and tricks for your team to use Google Workspace properly.
What Is Google Workspace?
The recent pandemic situation has raised the demand of remote working. Google workspace meets with this demand perfectly.
It is a cloud-based Platform from Google that helps in communication and collaboration through a single platform. It’s main purpose is to multiply the team productivity when all members are being working from different environment. Thus, working on any project is possible in and away from office environment too.
Not only for corporates, this is also equally significant for the education too. The plans are different for educational purpose. Check out for the education Google workspace.
The workspace comes up with different plans and packages. You can have limited access with the free version. But with more resource requirement, you can choose between the available packages from the Google workspace provider in India.
Ways To Boost Up The Productivity
1. Work With Files Over Drive For Faster Access
We started with the feature of accessing files. Google workspace has the Google drive where you can get any kind of documents and presentation done. Share the link with everyone and they can access it.
These works can easily be accessed from Google drive which is a cloud storage. The employees will have the access and they can easily search for any documents shared over the workspace. Also, multiple employees can connect over a single file at the same time. Editing can also be possible, thus building a communication between everyone with the project work.
Its fast and saves lot of time!
2. Make use of templates for presentation
Creating a presentation is quite a time-consuming task. But the Google slides has simplified this task too. With loads of templates available for different work environment, your basic slides will have the necessary designs.
Just modify them and put the information accordingly- your presentation is ready. Also, you can work over a presentation online too.
If you are working on a single slide, your team member can get engaged in another slide too. It’s very simple with Google workspace.
3. Attach large files through email using the Google drive
Gmail allows only 25Mb files to be sent through email. So, what about the large files?
No worry, the large files can now be sent through Google drive. Just upload the file on Google drive. Click on the file and send it through email.
Its quite fast and has no limitation on file size. This makes the work space highly productive and employees can now easily send large files which was a challenge earlier.
4. Use the feature of voice typing to write a document
It is very important while you are at any meeting.
Typing can be a tiring task. Also, faster typing may not be the skill of everyone. So, in that case you need the voice type assistance Just activate the voice typing feature on the google docs. Just write down with the help of voice. The shortcut for activating it is Ctrl + Shift + S.
5. Organize your office work with Google calendar
Now it is one of the most resourceful things that makes everything done on time. Scheduling everything is important. Whether its about a client meeting or posting any blog or even attending the team’s meeting.
Write everything on your Google’s calendar. It would take up the responsibility of reminding everything before time. Its more like a personal assistant over phone.
Features like sending meeting invitation, scheduling any email or posts, reminding you about any events can be easily added. Along with the day and date you can also add up timing too.
6. Google chats help for instant messages
Whether your team is at other location, or they are working at home, Google chat will build up instant connection. Not only you can chat, but you can even sit for a few minutes video conference too. or you can also get to ethe Google Meet platform for video conferencing too
7. Auto-response of Gmail
This is especially designed for businesses. Receiving lots of emails are normal. But sending reply instantly may not be possible always. So, activate the auto response for your Gmail. Those who send the mail will receive this automated reply.
Later, you can attend the essential one.
From creating a document or preparing a presentation, sharing large sized files to emailing them, organizing tasks to building connection- everything is just in a single window now. Your team members will work as if you all are in a single workstation. Overcoming the geographical boundaries, Googe workspace has exposed a new way of working with full satisfaction.
Conclusion
Google workspace has lot more features. You have to know about them to unlock the full potential. So getting the expert’s assistant is crucial. Take up the Google workspace provider in India who will help in unravelling those features too. If you are taking up paid packages then you can use more such latest features. Check them out with the provider and train your team so that everyone is able to use it in right way.